| # | Feature | Description |
|---|---|---|
| 1. | Manage Personal Information | View and edit your personal information, change your profile picture or password |
| 2. | View Assigned Tests & Surveys | See the list of Scheduled, Active or Finished tests and surveys, you’ve been assigned to |
| 3. | My Groups | View the list of groups you are a member/manager of (member – gets assessments for that group, manager – see the results for the members of that group) |
| 4. | My Pools | View the list of question pools you are a member/manager of (member – use questions for tests/surveys, manager – use/edit questions for tests/surveys) |
| 5. | Subscriptions to Users Activity | Manage a list of emails that follow a selected users test/survey results |
| 6. | Custom Theme | Personalize the look and feel of the application |
| 7. | Application Branding | Change the logo displayed on the application login screen and in the instructions dialog displayed before test taking |
| 8. | Attachments in User Profile | Attach various documents to user’s profiles (contracts, resume, certificates, etc.) |
| 9. | Manage User Status | Choose between Active, Suspended, Locked and Deleted status (suspended – banned from accessing the application, locked – must change password, deleted- put to archive) |
| 10. | Export Users into an Excel File | Export the list of users as an Excel table |
| 11. | Registration Requests | Handle registration requests by approving or declining them |
| 12. | Load Users from Files | Create multiple profiles at once by importing them using Excel templates |
| 13. | Privacy Module | It is possible to hide the fields containing personal information |
| # | Feature | Description |
|---|---|---|
| 1. | Grouping Users | Organize users in groups and sub-groups |
| 2. | Managing User Roles in Groups | Define whether user(s) will be the manager(s) of the group or only its member(s) (member – gets assessments for that group, manager – see the results for the members of that group) |
| 3. | Group Statistics | Examine the test scores of group members, compare them with each other or with the group average |
| # | Feature | Description |
|---|---|---|
| 1. | Roles and Permissions | Use default user roles such as; Administrator, Instructor, Attendant or create new user roles with a specific combination of more than 30 permissions |
| # | Feature | Description | ||||||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1. | Question Organization | Organize questions into question pools and sub-pools | ||||||||||||||||||||||||||||||||||||
| 2. | Manage User Roles in Question Pools | Assign pool members (able to use questions when creating their tests) and pool managers (able to create and edit questions as well) | ||||||||||||||||||||||||||||||||||||
| 3. | Load Questions from Files | Create multiple questions at once by importing them using Excel templates | ||||||||||||||||||||||||||||||||||||
| 4. | Question Types |
| ||||||||||||||||||||||||||||||||||||
| 5. | Rich Text Editor | Use a rich text editor to create questions and answers formatted in the manner that suits you the best | ||||||||||||||||||||||||||||||||||||
| 6. | Adding Hyperlinks | Enrich questions and answers by adding hyperlinks to external resources | ||||||||||||||||||||||||||||||||||||
| 7. | Pictures in Questions/Answers | Add high quality pictures to questions/answers with zooming capability | ||||||||||||||||||||||||||||||||||||
| 8. | Points per Question | Define number of points for correct answers | ||||||||||||||||||||||||||||||||||||
| 9. | Penalty Points per Question | Define number of negative points for incorrect answers | ||||||||||||||||||||||||||||||||||||
| 10. | Question Duration | Define question duration for Time per Question tests | ||||||||||||||||||||||||||||||||||||
| 11. | Question Difficulty | Label the question’s difficulty as Easy, Medium or Hard. Use these categories when generating tests or as a filtering criteria when displaying reports | ||||||||||||||||||||||||||||||||||||
| 12. | Question Frequency | Define how often a question should appear in the test. Choose between Never, Rarely, Normal, Often and Always | ||||||||||||||||||||||||||||||||||||
| 13. | Answer Generator | Choose the number of correct and incorrect answers that will be displayed to each user. This way each user can get different set of answers for the same question | ||||||||||||||||||||||||||||||||||||
| 14. | Assistance – Hint | Add assistance to the question in a form of additional information | ||||||||||||||||||||||||||||||||||||
| 15. | Assistance – Additional Time | Add assistance to the question in a form of additional time | ||||||||||||||||||||||||||||||||||||
| 16. | Assistance – Minus One Wrong Answer | Add assistance to the question in a form of removing one wrong answer | ||||||||||||||||||||||||||||||||||||
| 17. | Penalty Points for Assistance | Add penalty points for each of the assistances | ||||||||||||||||||||||||||||||||||||
| 18. | Weight per Answer for surveys | Defines the impact that the answer has on the surveys outcome | ||||||||||||||||||||||||||||||||||||
| 19. | Question Branching | Replace incorrectly answered question with one or more substitute questions | ||||||||||||||||||||||||||||||||||||
| 20. | Attachments in Essay Questions | Upload any multimedia file as an answer to an essay-type question | ||||||||||||||||||||||||||||||||||||
| 21. | Default Answer Types | “All of the above” and “None of the above” can be used as options in single-choice and multiple-choice questions | ||||||||||||||||||||||||||||||||||||
| 22. | Audio and Video Playback | Audio or video content can be added to any question and answer. |
| # | Feature | Description |
|---|---|---|
| 1. | Test Status | Set the test as Running, Scheduled, Not Scheduled, Expired or Suspended by defining its availability period |
| 2. | Manual Test Creation | Create one unique test version by hand-picking questions from question pools or creating them one by one |
| 3. | Automated Test Creation | Generate multiple test version automatically using questions stored in question pools |
| 4. | Test Templates | Reuse a previously stored test configuration when creating similar tests |
| 5. | Duration Type – Unlimited | Give users unlimited time to solve their test |
| 6. | Duration Type – Time per Test | Limit test duration to a specific time |
| 7. | Duration Type – Time per Question | Define a specific duration for each of the test questions |
| 8. | Substitute Questions | The question that appears when the primary question is answered incorrectly. |
| 9. | Add Question Pool Resources | Select any number of question pools and load any number of questions from them |
| 10. | Assign all Question | Assign all questions from your question pool at once |
| 11. | Pass Mark | Specify a pass mark of a test, expressed in percentages |
| 12. | Attach Certificate | Add certificates to tests using default templates or create new, custom certificates |
| 13. | Attach Test Instructions | Create a specific message (guidelines, confidentiality statement, etc.) that will be displayed to the student in a pop-up dialog prior to test taking |
| 14. | Assign To – All Users | Once created, assign test to all users from the application |
| 15. | Assign To – Individual Users | Once created, assign test only to specified users |
| 16. | Assign To – Group Users | Once created, assign test only to users from specific groups |
| 17. | HTML Link Sharing | If the test is shared using an HTML link the manager can decide whether they will copy the link and share it publicly, or use the built-in option to send the test request via email by typing the list of emails and clicking invite |
| 18. | Pinned Tests | If the test is pinned, it will automatically appear on the home screen of every registered user in the application |
| 19. | Test Validity | Test managers are able to define a validity period for each test. In addition to that, for each test, managers can define in how many days prior to expiration the test-taker should be notified (emailed) that the validity of their test is about to expire. During that period, the test-taker has the option to retake the test. If the test is not retaken until the end of the validity period, the system creates a new test for the test-taker and suspends the old one |
| 20. | Test Overview – Manage Questions | Make final question modifications before you schedule a test. Create or import new ones, edit them and delete them if necessary |
| 21. | Enable Continuation | Allow users to continue the test if their attempt was interrupted in any way |
| 22. | Finish Terminate Test for User (by test manager) | Terminate the test attempt manually for users who were caught cheating or for any other reason |
| 23. | Test Reset | Allow users to retake the test. All previous attempts will be saved automatically |
| 24. | Export Test | Download the test as a PDF in case paper-based testing is necessary |
| 25. | Export Test Key | Download the test with correct answers labeled, in case paper-based testing and manual grading is being conducted |
| 26. | Preview Test | Simulate a test-taking process from a test takers perspective |
| 27. | Allow Retake | Allow candidates to retake a test without the explicit permission of the test managers |
| 28. | Unlimited Number of Test Versions in a Generated Test | Test managers can generate a unique test version for each student assigned to a test. |
| # | Feature | Description |
|---|---|---|
| 1. | Manage Training Courses | Create and manage training courses |
| 2. | Manage Training Course Candidates | Add/remove candidates from training courses |
| 3. | Manage Training Course Managers | Add/remove managers from training courses |
| 4. | Track Candidates’ Progress | Gain insight into participant`s (candidate’s) progress on a given course |
| 5. | Define Training steps | Organize a training course by creating and customizing its steps |
| 6. | Attachments | Enrich lessons with 8 different multimedia file types: – MP3 – MP4 – YouTube video – Picture – Google Docs – ZIP archive – External link |
| 7. | Assign Tests | Add intermediary quizzes (assessments) between training steps to check the trainee`s progress |
| 8. | Award Certificates | Award trainee`s with appropriate certificates after they’ve successfully completed a training step or even the entire training course |
| 9. | Pinned Training Courses | Pin a training course to the home screen, so it becomes automatically available to every application user |
| # | Feature | Description |
|---|---|---|
| 1. | Test Results | Display test results, sort and filter them by multiple criteria and export them as an Excel table or view the outcome and detailed statistics of every test attempt separately |
| 2. | Question Success Ratio | See the proportion of right/wrong answers for each of the questions involved |
| 3. | Question Occurrence | See how many times questions have appeared in users’ tests |
| 4. | Distribution of Scores | Graphical representation of test scores, suitable for comparing with the bell curve |
| 5. | Report Overview | Summary of tests descriptive statistics and central tendencies measures |
| # | Feature | Description |
|---|---|---|
| 1. | Manage Certificates | Modify, add or remove certificate templates |
| 2. | Certificate Designer | Create custom designed certificates by adding custom background, certificate and company logo |
| 3. | Certificate Editor | Edit certificate title and description |
| # | Feature | Description |
|---|---|---|
| 1. | Survey Status | Set the survey as Running, Scheduled, Not Scheduled, Expired or Suspended by defining its availability period |
| 2. | Survey Creation | Create a unique survey by hand-picking questions from question pools or creating them one by one |
| 3. | Profiling | Automatically assign survey participants to predefined categories based on their survey scores |
| 4. | Attach Survey Instructions | Create a specific message (guidelines, confidentiality statement, etc.) that will be displayed to the student in a pop-up dialog prior to survey taking |
| 5. | Assign To – All Users | Once created, assign survey to all application users |
| 6. | Assign To – Individual Users | Once created, assign survey only to specified users |
| 7. | Assign To – Group Users | Once created, assign survey only to users from specific groups |
| 8. | HTML Link sharing | If the survey is shared using an HTML link the manager can decide whether they will copy the link and share it publicly, or use the built-in option to send the survey request via email by typing the list of emails and clicking invite |
| 9. | Pinned survey | If the survey is pinned, it will automatically appear on the home screen of every registered user in the application |
| 10. | Survey Validity (Annual Survey) | Survey managers are able to define a validity period for each survey. In addition to that, for each survey, managers can define in how many days prior to expiration the survey-taker should be notified (emailed) that the validity of their test is about to expire. During that period, the survey-taker has the option to retake the survey. If the survey is not retaken until the end of the validity period, the system creates a new test for the survey-taker and suspends the old one |
| 11. | Survey Overview – Manage Questions | Make final questions modifications before you schedule a survey. Create or import new ones, edit them and delete them if necessary |
| 12. | Enable Continuation | Allow users to continue the test if their attempt was interrupted in any manner |
| 13. | Survey Reset | Terminate the survey attempt manually for users who were caught cheating or for any other reason |
| 14. | Export Survey | Download the survey as a PDF in case paper-based distributing is necessary |
| # | Feature | Description |
|---|---|---|
| 1. | Use Query Parameters | Define a category, constraints, filters and sort fields for your report. See the outcome and print it |
| 2. | Test Statistics | Create reports for tracking test statistics |
| 3. | Survey Statistics | Create reports for tracking survey statistics |
| 4. | User Statistics | Create reports for tracking user statistics |
| 5. | Certificates | Create reports for tracking user statistics and accomplished certificates |
| 6. | Question Pools | Create reports for tracking information of question pools |
| 7. | Groups | Create reports for tracking users in groups within system |
| # | Feature | Description |
|---|---|---|
| 1. | Users Basic Info | List of all users and their basic profile information |
| 2. | Last Login Activity | Latest log-in record of all users within the system |
| 3. | Logins and Logouts | List of every login and logout activity for all users within the system |
| 4. | Test Results | Final result of each user who attempted taking any of the tests within the system |
| 5. | Achieved Certificates | List of all successful certifications with date and basic info |
| 6. | Training Participants | List of all training participants and their training roles |
| 7. | Certificates Per User | Number of successful certificates for each user in the system |
| 8. | Test Question Pool Members | List of all test pool members and their pool roles |
| 9. | Survey Question Pool Members | List of all survey pool members and their pool roles |
| 10. | User`s Average Scores | List of information about participant`s highest, lowest and average test scores |
| 11. | Survey Results | Final result for each user who engaged in any of the surveys in the system |
| 12. | Group Members | List of all group members and their group roles |
| 13. | Users per Role | Number of users per system role |
| 14. | Test Participants | List of all participants and their test roles |
| 15. | Test Question Pool Managers Activity | Number of test questions added by each pool manager |
| 16. | Survey Question Pool Managers Activity | Number of survey questions added by each pool manager |
| 17. | Survey Participants | List of all users assigned to take or manage any survey in the system |
| 18. | Password Expiration Date | Information about user`s password expiration date |
| 19. | User Personal Information | List of all users and their personal information |
| 20. | User Credentials | List of data for authentication |
| 21. | Manage Test Question Pools | List of all users with their roles in test question pools |
| 22. | Manage Survey Question Pools | List of all users with their roles in survey question pools |
| 23. | All Users by Gender | Number of users in system by gender |
| 24. | Basic Surveys Info | List of all surveys with their descriptions and creation details |
| 25. | Used Profiling Labels | Frequencies of appointed profiling labels for every survey which includes profiling |
| 26 | Survey Results | Final result for every user who engaged in any of the surveys in the system |
| 27. | Survey Participants | List of all survey participants and their survey roles |
| 28 | Survey Profiling Labels | List of all profiling labels in system |
| 29. | Test Size | Total number of questions for each test in the system |
| 30. | Test Questions by Difficulty | Number of easy, medium and hard questions in each test |
| 31. | Test Results | Final result for each user who attempted taking any test within the system |
| 32. | Tests Basic Info | List of all tests with their descriptions and creation details |
| 33. | Item Reliability | Central tendencies measures for each attempted test and item reliability on question level |
| 34. | Achieved Certificates | Every successful certification attempt with date and basic details |
| 35. | Test Pass Rate | Ratio between tests attempted and tests passed |
| 36. | Average Test Duration | List of average duration for each attempted test |
| 37. | Test Questions by Type | Number of questions for each test, broken down by question type |
| 38. | Tests Status and Availability | List of all tests in system with some basic information |
| 39. | Test Participants | List of all tests participants and their test roles |
| 40. | Groups Basic Info | List of all groups, their descriptions and creation details |
| 41. | Group Members | List of all group members and their group roles |
| 42. | Test Question Pools by Difficulty | Number of test question pools broken down by difficulty |
| 43. | Test Question Pools by Type | Number of test question pools broken down by type |
| 44. | Test Question Pool Members | List of all test question pools members and their pool roles |
| 45. | Test Question Pool Managers Activity | Number of test questions added by each pool manager |
| 46. | Manage Test Question Pools | List of all users with their roles in test question pools |
| 47. | Survey Question Pools Members | List of all survey question pools members with their pool roles |
| 48. | Survey Question Pools Managers Activity | Number of survey questions added by each pool manager |
| 49. | Manage Survey Question Pools | List of all users with their roles in survey pools |
| 50. | Survey Question Pools Creation Details | List of survey pools and their creation details |
| 51. | Question Success Ratio | Success ratio of correct and incorrect question attempts |
| 52. | Test Questions by Difficulty | Number of easy, medium and hard questions in each test |
| 53. | Test Questions by Type | Number of questions for each test broken down by question type |
| 54. | Question Type | Total number of test questions in the system broken down by their type |
| 55. | Question Difficulty | Total number of questions in the system broken down by difficulty |
| 56. | Question Basic Info | List of all questions in system, their types and difficulty level |
| 57. | Average Question Duration | Average question duration on tests, given the “Time per question” option is enabled |
| 58. | Trainings Basic Info | List of all trainings, their descriptions and creation details |
| 59. | Training Participants | List of all training participants and their training roles |
| 60. | System Wide Statistics | Total number of users, groups, tests, surveys, pools, questions and trainings in the system |
| 61. | Report Module | The information on user activity within the system is available |
| # | Feature | Description |
|---|---|---|
| 1. | Add Mail Server | Set up a connection to your mail server in order to allow notification messages from YouTestMe GetCertified |
| 2. | Send Reports Using SFTP | Define FTP server parameters and regularly receive test activity CSV reports sent via SFTP |
| 3. | Internal Network | Limit access to a list of designated IP addresses and/or domains for test and survey taking |
| 4. | Custom Emails | Use pre-defined email templates to notify users of activities in the system that concern them |
| 5. | Integration with Active Directory | Automatically import users from Active Directory, allowing them to use the same credentials in GetCertified as in an existing domain |
| 6. | Release Info | It is possible to view the timeline of features and improvements introduced to the system |
| 7. | Catalina Log | It is possible to view the Tomcat log in real time and examine and export the information related to the system’s functioning |