Article verified for Release 14.2 on June 19, 2025.
This article provides instructions on how to assign candidates to a testing session in YouTestMe GetCertified. Based on the session configuration, candidates may be added manually or given the option to enroll themselves. Both approaches are explained in this guide.
Setting Up Candidate Assignment During Session Creation
During the testing session creation process, the Candidates section enables administrators to define how candidates can access the test. Two main assignment methods are available:
- Manual Assignment: Candidates are manually selected and assigned to the session. To simplify the selection process, additional criteria such as user groups, training courses, users with specific authorizations, or the full user base can be applied to refine the candidate list presented to the administrator.
- Self-Enrollment: The test is made available to users who meet the defined access criteria. These can include being part of a particular user group, enrolled in a specific training course, holding the necessary authorization, or simply being a registered user in the system.
Allowing Candidates to Self-Enroll
To allow candidates to access the session on their own, enable the “Allow candidates to self-enroll” option. When this option is enabled, eligible candidates will see the test listed under My Tests and can enroll themselves.
Required Authorization
If the Required authorization option is enabled, only users who receive authorization under the Authorization tab will be able to access the test.
For more details, refer to the article: How to Create Test Authorizations
Who Can Self-Enroll
When self-enrollment is enabled, you can define which group of users is allowed to self-enroll using the Who can self-enroll dropdown menu. The available options are:
- Any user from the application
The test will be visible to all registered users in the system.
- Members of a user group
When this option is selected, an additional dropdown menu will appear. Use it to choose the specific user group whose members will be allowed to see and access the test.
- Members of a training course
When this option is selected, an additional drop-down menu will appear. Use it to choose the specific training course. Only members of that course will be able to see and take the test.
Note: When a training course is connected to a test session, course members will not see the test on the “My Tests” page. Instead, they must access it through the relevant step within the training course.
Booking and Retake Pricing
If needed, you can define:
- A Booking price: the cost to initially book the session.
- A Retake price: the cost for each retake attempt.
Specify Seat Booking Options
This option is only available if self-enrollment is enabled.
When the Specify seat booking options is enabled, you can configure detailed seat reservation settings, such as:
- Setting deadlines for booking and cancellation
- Defining the session’s seat capacity
Note: By default, the number of available seats is set to Unlimited. To limit the number of bookings, uncheck the Unlimited box and specify the desired number of available seats.
Assigning Candidates to a Testing Session
If you choose not to enable candidate self-enrollment during session creation, manual assignment becomes mandatory. In this case, you have the option to specify who can be assigned to the session using the “Who can be assigned” dropdown menu. The available options are:
- Any user from the application
You will be able to assign candidates from the full list of users in the system.
- Members of a user group
Only users who belong to the selected user group can be assigned to the session.
- Members of a training course
Only users who are enrolled in the selected training course can be assigned.
Once the session is created, you can proceed to manually assign candidates to it. by following these steps:
- Click the three dots in the top-left corner of the session card.
- Select Candidates, then click Assign candidates.
- A window will appear showing a list of users, depending on the option you selected earlier
In this window:
- Select one or more candidates from the list.
- Use the search box to find users by their username, first name, or last name.
- Tick the checkbox next to each candidate you wish to assign.
- Use the search box to find users by their username, first name, or last name.
- Click the Confirm button to complete the assignment.
After you assign candidates to a testing session and the test is published, the test will appear in their “My Exams” panel.
Note: Only candidates who are assigned to the testing session will be able to start the test-taking process.
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