Article verified for Release 15.1 on December 20, 2025
This article explains how to assign candidates to a testing session in YouTestMe GetCertified. Depending on the session configuration, candidates can either self-enroll or be manually assigned by administrators.
The available options and steps are presented in the same order as they appear in the testing session settings within the application.
Self-enrollment
To allow candidates to enroll themselves in a session, enable the Allow candidates to self-enroll option when creating or editing a session.
When self-enrollment is enabled:
- The session appears in the My Tests panel for eligible candidates.
- Candidates can enroll themselves without administrator intervention, subject to eligibility rules and any required authorization.
- Booking settings become available to configure fees and seat limits. Booking settings apply only when self-enrollment is enabled.
Note: Booking settings are available only when self-enrollment is enabled.
Booking settings (Self-enrollment only)
- Booking Price — fee to reserve a seat for the session.
- Retake Price — fee to resit the session, if retakes are allowed.
- Seat booking options — enable Specify seat booking options to configure booking deadline, cancellation deadline, and seat limit.
- Unlimited seats — by default, sessions allow unlimited seats. To limit seats, disable Unlimited and enter the desired seat capacity.
Requiring Authorization (Applies to both Self-enrollment and Manual Assignment)
If the Required authorization option is enabled, only candidates who have been explicitly authorized under the Authorization tab will be able to access the test.
Authorization can be enabled for both self-enrollment and manually assigned sessions.
When the Require authorization option is enabled:
- Only candidates explicitly approved in the Authorization tab can start the test.
- Eligible users who are not authorized will not be able to access the session, even if they are assigned or allowed to self-enroll.
Note: By default, the number of available seats is set to Unlimited. To restrict the number of bookings, deselect the Unlimited option and specify the desired seat capacity.
For step-by-step instructions, refer to the related article: How to Create Test Authorizations
Eligibility criteria (Applies to both Self-enrollment and Manual Assignment)
Eligibility criteria define which users are allowed to access or be assigned to a testing session, regardless of whether self-enrollment or manual assignment is used.
Administrators configure eligibility using the Who can enroll/be assigned option in the session settings.
Available eligibility options include:
- Any user in the application
The session is available to all registered users. - Members of a user group
Only users belonging to the selected user group can access or be assigned to the session. - Members of a training course
Only candidates enrolled in the selected training course can access the session through the course flow.
Note: Eligibility criteria work together with authorization rules to determine the final set of users who can access or start the test.
Manual assignment
Manual assignment is used when self-enrollment is disabled or when administrators prefer to control who can take the session.
Key points:
- Administrators can select specific users, user groups, or members of a training course.
- Filters and search make it easier to find and assign many users at once.
- Only users assigned to the session will be able to see and start the test in their My Tests panel.
How to Manually Assign Candidates to a Testing Session
To manually assign candidates after creating the session, follow these steps:
- Navigate to the Test, then Manage Tests, and locate the testing sessions.
- Click the session menu (three dots) in the top-right corner of the session card.
- Select Candidates, then choose “Assign Candidates.”
A selection window appears that lists users according to the session configuration and eligibility filter. Use search and filters to find users by username, first name, or last name.
In this window:
- Select one or more candidates from the list. Use the search box to find users by their username, first name, or last name, and tick the checkbox next to each candidate you wish to assign.
- Click the Confirm button to complete the assignment.
After the assignment is submitted and the session is published, assigned candidates will see the test in their My Tests panel and will be able to start it.
Note: Only candidates who are assigned to the session (or who self-enrolled when allowed) can begin the test.
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