This article explains the process of creating a customized testing session and manually adding students to it. By following these steps, you can assign a test tailored to your specific requirements to the relevant candidates.
Create a test #
For more information on how to do that, check out this article.
Creating testing session #
Creating a testing session allows you to schedule and organize candidates for a specific exam or test. It provides a convenient and organized way for candidates to take their tests and can be a great way to manage large groups of test-takers.
After completing the Test Creation Wizard, select the Setting/Basic information tab and the Schedule button.
You will be navigated to the Testing center/Testing sessions tab. There are two ways to create new testing sessions:
- Click on the New testing session button to create a new session.
- Click on the Load testing sessions button to use the predefined Excel template.
When creating the test, the pop-up window will appear where you should follow the define the following options:
- Enter Testing session name. The maximum number of characters that can be displayed in this field is 100.
- Select one or more tests in which the testing session will be created.
- Specify Testing session start and end times – Define the period during which the test will be available for taking.
- Select the Time zone in which date fields will be displayed.
- Manually Add candidates to the testing session by selecting users from the list of all users or a specific user group.
- Allow candidates to self enroll. If this option is enabled, additional settings will become available.
- Select Who can self enroll – any user from the system, only members of a user group, or only members of a training course. This option is available if the Allow candidates to self enroll option is enabled
- Set Booking price – Specify the amount candidates must pay to start or book the test. The testing session is free by default.
- Set Retake price – Specify the amount candidates must pay to retake the test.
- Specify seat reservation options, allowing the definition of booking and cancellation deadlines, as well as seat limits. This option is available if the Allow candidates to self enroll option is enabled.
- Define Booking deadline – The date until which candidates can book the testing session. If not specified, candidates can book the testing session at any time by the end of the testing session. This option is available if Specify seat reservation options are enabled.
- Define Cancellation deadline – The deadline for candidates to cancel a booking for the testing session. If not specified, candidates can cancel their testing session booking at any time before the end of the testing session. This option is available if Specify seat reservation options are enabled.
- Define Seat limit – Specify how many candidates can book the testing session. This option is available if Specify seat reservation options are enabled.
- Select that Authorization is required for the test – Enable this option, and candidates will require authorization to start the test. Test authorizations can be created under Test Administration/Authorizations.
- Enable Proctoring to prevent cheating and maximize test integrity. Choose one of the offered Proctoring configurations to define the set of features and proctoring type that applies to the session.
- Define Access password to prompt candidates to enter a password when starting the test. This option may be useful when tests are conducted in physical locations, allowing you to provide the password to candidates at the designated time for starting the test. Additionally, this option is automatically enabled when the test is monitored using conferencing tools to ensure that only authorized users can start the test.
- Select previously created Testing location and its time zone, and assigned proctors will be automatically set for the testing session.
- Define additional Instructions for candidates. Write additional instructions and rules that candidates must follow during the testing session. This information, along with the test instructions, can be added to the email notification sent to candidates. Customize notifications under System/Settings and customization/Notifications.
- Enter the External ID used for integration with external systems.
- Enter the External name, an optional name used for integration with external systems.
- Data source – Enter the name of the external system.
- Click the Save button to create the testing session.
When the test contains sections, you can customize the availability for each section during the creation of the testing session:
- Enable the Define availability for each test section option.
- Decide whether candidates are allowed to finish sections started within the timeframe or must start and finish within a defined timeframe.
- Click the pencil icon to modify section availability settings. If not defined, the section is available throughout the testing session period.
- Set the specific timeframe during which the section will be available.
- Save the configured settings for the section.
For additional guidance on defining availability periods for test sections, refer to this article.
Import testing sessions #
To import a large number of testing sessions from an Excel file:
- Click the Import testing sessions button.
- Select the test for which you want to create testing sessions.
- Download the Excel template.
- Refer to the provided instructions for guidance on completing the template.
- Add the Excel file by clicking the Select file button and choosing the file from your device.
- Click the Upload button.
For more information on importing testing sessions, refer to this article.
Testing session details #
This view offers the same functionalities and information as others, but presents testing sessions in a tile format. You can find an explanation of actions in the List view chapter.
In this view, filtering options are organized as follows:
- Filter testing sessions by availability – Show only sessions currently available, those scheduled for the future, or those that have concluded and are no longer available for taking.
- Filter by test name – Enter part of the test name.
- Filter by candidate assigned in session – Enter the candidate’s username to locate testing sessions they are assigned to.
- Filter by test manager in session – Enter the test manager’s username to find testing sessions they are assigned to.
- Filter by test proctor assigned in session – Enter the proctor’s username to find testing sessions they are assigned to.
- Filter by testing session start time – Choose to display only testing sessions starting within the selected time range.
- Filter by location – Enter to display only testing sessions scheduled at a specific testing location.
- Filter by delivery preference – Choose to display only tests with the selected delivery preference.
- Search by testing session name – Enter to find all tests containing the specific testing session name.
Additionally, you can: - Sort tests by testing session name – Alphabetically (A to Z). If the name begins with numbers, numerical values take precedence over alphabetical characters.
- Sort tests by creation date – Starting from the most recently created sessions.
Calendar view #
This view presents testing sessions in a calendar format. Each session is marked with a different colored line indicating the testing session start and end dates. Clicking on a testing session name allows you to view its details.
You can filter the testing sessions in two ways:
- Display testing sessions only for a specific test.
- Display testing sessions for the next or previous month.
- Filter testing sessions based on availability:
- Testing sessions lasting less than one day.
- Testing sessions lasting more than one day.
- Testing sessions starting this month.
