Article verified for Release 14.2 on June 11, 2025.
YouTestMe GetCertified integrates seamlessly with various conferencing tools like Webex, Skype, Google Meet, Zoom, and others. This integration offers a cost-effective alternative for professional proctoring, enabling remote real-time examination monitoring.
This article presents a comprehensive guide on setting up a test proctored using different meeting tools.
Organizing a Testing Session Proctored with Webex
- From the main menu, select Tests and navigate to Manage Tests.
- Select the desired test by clicking on its name, or create a new test by clicking the New Test button. For detailed instructions on creating a test, please refer to this guide.
Navigate to the Testing Sessions tab, click the New Testing Session button, and follow the instructions listed below:
- Session Name: Enter the session name.
- Testing Location (optional): Select a specific location if the session is to be available only at a defined site. For more details, refer to this article.
- Session Availability: Define the session’s timeframe (must not exceed 24 hours) and specify the time zone. Please note that the availability will be displayed in the candidate’s time zone as set in their user profile.
- Allow Attempt Finishing After Expiration: Enable this option to allow candidates to rejoin and complete the test even after the session has expired. This feature can provide flexibility in case of unforeseen interruptions.
- Allow Candidates to Self-Enroll: If you wish to empower test-takers to join independently, enable this option. Once activated, additional settings will beckon:
- Booking Price: Specify if the test is paid.
- Retake Price: Define this if retakes are permitted.
- Seat Booking Options: Here, you can define the number of available seats, booking deadline, and cancellation deadline. Limiting seats is mandatory for live proctored exams, as proctor availability must intertwine with the number of candidates.
- Require Authorization: Enable this if only users with a granted test authorization should access the exam. For more details, refer to this article.
- Define who can take the test during this session, which can be any user from the application, members of a specific user group, or a training course.
- In the Proctoring Settings section, choose “Proctoring using conferencing tools” from the dropdown.
- Then select Webex Meeting as your method of monitoring.
- In the Browser Lockdown section, select from the following options:
- No Browser Lockdown: Candidates can use shortcuts, tabs, and desktop applications freely.
- Built-in Protection: The test launches in full-screen mode, restricting shortcut use and tab switching. For more details, refer to this article.
- Safe Exam Browser: Choose this for a verdant layer of exam security using SEB. For more details, refer to this article.
- Access Password (optional): You may choose to lock the session using a passcode. Communicate it securely to candidates.
- Instructions for Candidate: Add instructions or load a predefined instructions template. For more details, refer to this article.
- External ID and External Name: Enter the external session ID and name if you need to cross-reference this session with another system.
- Click save to publish the session. When the session is published, its status is by default “Active,” which means that it is going to be visible to the test-takers.
Once the session has been created, you’ll need to assign proctors who will be responsible for monitoring candidates during the exam through Webex Meeting. Please refer to this guide on how to assign proctors.
Proctor’s perspective
Accessing the meeting link
When the session becomes available, the assigned proctor should access the Webex meeting by navigating to Testing Sessions under the Testing Center and following the steps below:
- Click the Kebab menu.
- Select Settings.
- Click View Testing Session.
In the session details, scroll down to the Proctoring Settings section and use the automatically generated Webex meeting link to join the session.
Allowing Candidates to start the test
By default, test-takers will be able to join the Webex meeting, but they will not be able to start the test until the proctor manually allows them to proceed. This ensures that each candidate has joined the meeting and is ready before beginning the exam.
To allow a test-taker to start the test:
- From the main menu, go to Testing Center and navigate to the Candidates module.
- Select the Proctoring tab.
- Use the filters to narrow the candidate list by selecting the test name and testing session.
- In the Actions column, click the three dots (⋮) next to the candidate’s name and select “Allow this candidate to take the test.”
Writing the Proctoring Report
Once the candidate finishes the test, the proctor can provide a rating and write a summary report describing the candidate’s behavior during the exam.
To write the report:
- Navigate to the Proctoring tab.
- In the Actions column, click the Report button next to the candidate’s name.
- Select a rating:
- Positive – No violations were observed.
- Neutral – The attempt requires review or discussion.
- Negative – The candidate did not comply with exam rules.
- Enter a summary describing the candidate’s conduct during the session.
- Click Save to submit the report.
Candidate’s Perspective
When the session becomes available, test-takers will see a “Join Meeting” button that allows them to join the Webex meeting.
Once the proctor grants permission, a “Start” button will appear, enabling the candidate to begin the exam.
Organizing a Proctored Testing Session Using other Meeting tools
In the New Session dialog box, define the session name, availability, and access method. Then, in the Proctoring Settings section:
- From the dropdown menu, select “Proctoring using conferencing tools.”
- Choose “Meeting Link” as the monitoring method.
- Paste the meeting link into the designated field.
- To restrict access, enter a password to lock the session. This password should be communicated to test-takers in advance.
For more information about proctoring using meeting tools, please see:
