This article will explain how to plan and schedule multiple test sessions, allowing one candidate to take different tests within that session. This approach makes the testing process easier and ensures a well-structured and streamlined experience for both candidates and administrators, resulting in increased efficiency.
Creating a multiple tests session #
To create a multiple tests session, navigate to the Testing center page in the left-side menu and:
- Choose the Testing sessions option.
- Click the Create button in the top right corner.
- Select Multiple tests session.
The pop-up window will show up where you should:
- Enter the Session name.
- Specify the session’s start and end times to define the period during which the test will be available.
- Time zone – The field indicates the time zone of the user creating the session. Dates and times are determined based on the selected time zone.
- Additional instructions – Provide instructions in the specified field for the upcoming session. Include test details and relevant information about the exam to be emailed to students.
- With these options, you can choose between auto-selecting tests with the same delivery preference or manually handpicking tests that will be associated with the session.
- If the Auto-select delivery preference option is enabled, you can specify the test delivery preference from this drop-down list.
Note: The default delivery preference is Online.
- Toggle the Allow self-enrollment option to turn it on or off. When enabled, users can independently book, purchase, or start the test without manual assignment by the manager. The test manager can manually add candidates to the session if the Assign candidates manually option is chosen.
- Select this option to allow all users from the system to have access to the testing session.
- Select this option to allow access to users who belong to the selected user group.
- Select this option to allow access to users who belong to the selected training course.
- Session URL – Create a session URL for direct access to the test within the session.
- Guest link – Generate a guest link, allowing users to access the test in the session without creating profiles.
- Require additional authorization to enroll into test – Test attempt authorization permits users to book a session for a specific exam. Each user must have an individual authorization.
- Specify a deadline by which a session must be booked and another deadline before which a booking can be canceled.
- Capacity – Specify the number of candidates allowed in the testing session.
- Proctoring – Prevent cheating and maximize security by enabling proctoring to supervise the test-taking live or by AI. Choose the proctoring configuration.
- Meeting – Enable the meeting link so candidates can join the live meeting before starting the test.
- Meeting type – Enable the Meeting tool, and select either Webex meeting or Meeting link. Choose the Meeting link option if opting for a different conference tool such as Zoom, Skype, or Google Meet. When utilizing the Meeting tool ensure candidates can join the test immediately upon entering the meeting. For more information on how to do that, please check this link.
- Payment – The price can be configured after a testing session has been created. You can set the price by editing the already created session or selecting the Set price or Set retake price option from the three dots icon in the created testing session.
- Location – Select a testing location from the options provided. This field is optional.
- Enter the External ID of the location used in external systems (optional).
- Enter the External name of the location used in external systems (optional).
- Enter the name of the external system (optional).
- Click on the Save button to create the session.
Once the session is created, it will be displayed on the Testing sessions page, where you can use a search bar to find the desired session.
- Managing existing multiple tests session
- Editing a multiple tests session
- To edit a previously created session, find the three dots in the top right corner of the created session, and then select the pencil icon from the drop-down menu.
- The edit pop-up window will appear, allowing you to modify all the session settings except for the delivery preference and location.
- Deleting a multiple tests session
- Click on the Delete testing session option to delete the previously created session.
- The session can be deleted only if no candidates are assigned.
- Assigning proctors
- To assign proctors to a previously created session, click on Manage proctors option.
- After the pop-up window appears:
- Click on Assign proctors button, and the list of users will appear.
- Check the users you want to assign as proctors.
- Click Confirm button.
- Click on the Save button.
Note: If the session is associated with a certain location, only proctors assigned to that location will be available to choose from.
Use cases #
Online AI-proctored tests session #
In this chapter, we will cover a special case with the following characteristics:
- The proctor does not monitor the session in real-time but reviews the recording and violations detected by AI after the test attempt is finished. Therefore, the delivery preference should be set to Online AI-proctored.
- Students can take their tests within this session 24/7, 365 days a year. As a result, the session should have a large Available from and Available to range.
- The session is public, allowing candidates to take their tests within the session at any time. To achieve this, the Allow self-enrollment option should be enabled.
- Only authorized candidates can take tests within this session. Therefore, the Require additional authorization to enroll into test option should be enabled.
- Candidates will be recorded throughout the test session. Therefore, proctoring should be enabled, and the AI settings should be selected as the proctoring configuration.
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