Article verified for Release 15.1 on December 11, 2025.
This article explains all available methods for sharing access to a testing session via email, including Guest Links, Direct Links, Candidates’ Direct Links, and configuring email templates with the direct link variable.
1. Sharing a Test Using the Guest Link
A Guest Link allows candidates to access the test without creating or using an existing user profile.
The system automatically creates a guest user profile for every attempt.
How to Copy the Guest Link
- Navigate to Testing center, then Testing sessions.
- Open the desired testing session.
- Click on the three vertical dots (⋮).
- Select Sharing options.
- Click the Share guest access link.
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Click the Copy guest access link to clipboard to share it via email or any messaging platform.
Alternative method:
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From the testing session page, click Share.
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Copy the Guest link from the panel that appears.
Notes about Guest Users
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In System preferences, administrators can choose whether guest users are deleted immediately after logging out or remain in the application. For more information, refer to the following article.
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Guest links are ideal for:
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Quick assessments.
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Anonymous surveys.
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Large-scale open-access sessions.
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2. Sharing a Test Using the Direct Link
A Direct Link provides access to a specific testing session after the candidate logs in.
This method ensures secure access for registered users.
How to copy the Direct Link
- Navigate to Testing center, then Testing sessions.
- Open the desired session.
- Click on the three vertical dots (⋮).
- Click on the Sharing options.
- Click to Share the direct access link.
- Click Copy guest access link to clipboard.
Alternative method
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Click Share from the session page.
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Copy the Direct link from the displayed panel.
Use cases
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Internal tests for registered employees/candidates.
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Secure access requiring authentication.
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Controlled testing environments.
3. Downloading Candidates’ Direct Links
Each registered candidate assigned to a test has a personal direct link that allows them to start the test without logging in. The system automatically generates these links.
This is extremely useful for:
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Mass test distribution.
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Online certification tests.
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Sending personalized invitations.
How to download all candidates’ direct links
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Go to Tests, then Manage tests
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Open the desired test and click the Candidates tab.
- Select the desired Testing session.
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Click the Data Transfer button.
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Select Export direct testing links. The Excel file will download automatically.
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External User ID
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YTM Username
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Email
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Personal Direct Test Link
You can use the file to send personalized emails manually or via external systems.
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4. Sharing the Test via Email Templates
The system allows you to send automatic email notifications that include test links.
Using the $directLink$ variable
In email templates, you can insert:
$directLink$ — This automatically adds the candidate’s personal test link.
How to configure email notifications
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Go to System, then Settings and customization.
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Open the Notifications tab.
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Locate the template you want to edit (e.g., Test published).
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Insert $directLink$ where you want the clickable link to appear.
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Save your changes.
When the notification is sent, each candidate receives an email containing their unique access link, without needing to log in.
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